Stevens & Bolton - Admin Assistant - Tax & Trusts

The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within the Private Client team. The Private Client team consists of five partners and a wider team of 18 lawyers/fee earners and four secretaries. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also gaining an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.

Areas of responsibility

Perform all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group, to include:  

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to date
• Any other admin tasks that support the smooth day-to-day running of the Private Client team.  

Our admin assistants are eager to learn, highly organised and have great attention to detail. Strong communication and interpersonal skills are also important.  

This valuable support role will consist of the following key tasks, (although this list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position).

• Five GCSEs (or equivalent) A*- C (including Maths and English- C or above)
• Preferrable to have A-Levels (or equivalent) including English (predicted grades will be accepted)
• Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel
• Intermediate formatting skills
• Good numerical skills
• Excellent English and grammar
• An interest in business/ learning about how law firms work
• Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential

Personal attributes

• Highly organised
• Good attention to detail
• Able to problem solve
• A commitment to excellence
• Strong communication & interpersonal skills
• A good team player with an ability to build a positive rapport with others
• Self-motivated with the ability to use own initiative
• Keen and enthusiastic with a willingness to learn
• Flexible work ethic to meet the Firm’s requirements and willing to take on new responsibilities as required

Stevens & Bolton – making a positive difference to your career

Stevens & Bolton is a leading independent UK law firm located in Guildford, supporting clients across the world. With over 270 people, approximately 160 lawyers, many of whom chose to join us from City law firms.

Our vision is to be one of the UK’s most successful law firms, offering excellence beyond the city, a supportive culture and the best client experience. We take great pride in being named "Law Firm of the Year: The Independents" at The Lawyer Awards 2020 and receiving commendation in 2023.

At Stevens & Bolton, we pledge to make a positive difference for our clients and colleagues alike. For our colleagues, this means providing support in their daily work and fostering their career growth. You’ll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment. We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.

Diversity and inclusion lie at the core of our values. Our inclusive culture encourages everyone to realise their full potential and be themselves at work. In 2020 we were shortlisted for “Best D&I Initiative” at The HR Awards and for “Best Talent and Inclusion Initiative” at The Lawyer Awards.

We are committed to an agile working model that provides flexibility and benefits everyone's lives. Our newly refurbished office in Guildford offers a modern and adaptable working environment - a central hub where collaboration, teamwork, and socialising thrive. Furthermore, we equip our people with the necessary IT infrastructure and support to seamlessly work from home.